Expert (Executive Services) – Office of the Chief of Staff

Reference number: 2018/11
Application deadline: April 20, 2018
REC office: REC Head Office
Location: Szentendre, Hungary

The REC is inviting applications for the position of Expert (Executive Services) to contribute to the successful operation of the Office of the Chief of Staff (OCS).


General responsibilities

  • Dealing with multiple tasks within the competencies of the OCS. All assignments carried out are to be implemented with an emphasis on the highest standards and in compliance with REC internal policies and procedures, and in a cost-efficient manner, keeping to deadlines and respecting quality standards.
  • Handling day-to-day relations with clients, donors, beneficiaries and outside partners as needed.
  • Providing secretarial support to the executive director (ED) and the chief of staff, and to others indicated by them. This may include making travel arrangements, organising meetings, making notary appointments, doing general administration etc.

 

Specific responsibilities

Duties include, but are not limited to:

  • providing high-quality and timely support to the everyday work of the ED and chief of staff;
  • ensuring that office administration is kept up to date;
  • taking part in the preparation and implementation of core/project programmes, if necessary;
  • scheduling, organising and preparing meetings taking place at the REC or abroad;
  • keeping internal and external deadlines;
  • tracking expenditures for assigned activities;
  • maintaining files and databases;
  • handling correspondence;
  • providing overall financial support for monitoring the budget of the OCS;
  • providing assistance in ensuring the sound functioning of the international and institutional relations of the OCS;
  • preparing and reviewing correspondence, documents and presentations and providing support to protocol activities, as needed;
  • providing support to the ED by handling his agenda, and in the planning and follow-up of scheduled events and meetings;
  • preparing policy documents and briefings for the ED; and
  • implementing other activities as and when requested by the immediate supervisor and the ED.

Experience required

  • A minimum of six years of relevant work experience.
  • Work experience in and knowledge of REC countries of operation; familiarity with, and an interest in, environmental, social and economic issues in the Central and Eastern European and South Eastern European region.
  • Fluency in English and Hungarian. Knowledge of an additional language from the REC’s beneficiary region is an asset.
  • Ability to communicate effectively in both oral and written form; excellent drafting skills and efficiency in preparing meeting notes and various types of correspondence; ability to report concisely, accurately and promptly on meetings and matters of relevance to the REC.
  • Diplomacy and understanding of political sensitivities among countries and within the region; tactful approach in handling confidential and sensitive information and a high sense of responsibility and discretion.
  • Demonstrated technical/administrative expertise.
  • Proven analytical, research and negotiating skills; good judgment and objectivity in approaching problems and the ability to propose sound solutions to complex problems.
  • Proven ability to set priorities, plan and organise own work; ability to manage own planning and the work schedules of others, as well as conflicting priorities, in order to meet deadlines.
  • Capacity to work effectively and in a timely manner under pressure.
  • Strong knowledge of business requirements.
  • Solid organisational and project management skills, including budgeting, and knowledge of the project management cycle; an understanding of subject matter, and some experience in managing projects and programmes.
  • Excellent interpersonal, communication, negotiation and representation skills in relations with a wide spectrum of international donors and clients of REC services.
  • Ability to work effectively in a team and establish and maintain effective partnerships and working relationships in a multicultural, multi-ethnic environment, with sensitivity and respect for diversity.
  • Availability to occasionally receive and perform tasks outside standard business hours.
  • Good computer skills and knowledge of relevant software applications.

Education required

  • A college/university degree in environment, business administration, communication, international cooperation for development, law, social sciences or other relevant field.

Terms of employment

This full-time position is based at the REC’s head office in Szentendre, Hungary. The position is for a fixed period of 12 months, with the possibility of extension.

Candidates should send a detailed CV and a motivation letter in English (only English-language applications will be considered) outlining their interest in the position and their qualifications by April 20, 2018 to: 

Human Resources Department

Regional Environmental Center for Central and Eastern Europe

H-2000, Szentendre, Ady Endre ut 9-11

E-mail: recruitment@rec.org

Please include the position reference number in the email subject line.


Note: Given the large number of applications that we usually receive for each position, we regret that only shortlisted candidates will be invited for an interview.

Disclaimer
The REC is committed to ensuring equal opportunity in all aspects of employment regardless of nationality, ethnic origin, gender, marital status, political affiliation, religious background, sexual orientation, age, disability, professional affiliation or any other circumstances having no direct connection with employment in the organisation.