Application deadline: March 27, 2017
Reference : WM2017/01
The application documentation referred to in the following call is available in a ZIP archive.
The WATER POrT component (Water Resources Management Good Practices and Knowledge Transfer) of the WATER SUM project focuses on promoting and enhancing the sustainable use of regional water resources in the Middle East and North Africa (MENA). It offers a platform for dialogue and for building skills and transferring knowledge on integrated water resources management and adaptation to climate change, working with water authorities at national level and with a broad selection of stakeholders. The component aims to achieve the following results: methodological capacity building and the reinforcement of the skills of respective national authorities; the promotion of a framework for common understanding among water practitioners and stakeholders; and strengthened abilities of practitioners to deal with the impacts of climate change on water resources.
Objectives of the assignment
The REC is inviting applications from experts to provide capacity-building activities to broaden the knowledge and skills of national water authorities concerning the application of the integrated water resources management (IWRM) approach as the basic methodological framework for improving water resources management and adaptation measures in a changing climate in Egypt. This includes supporting improved understanding and knowledge about climate change and adaptation measures; assisting in incorporating climate change aspects into country-specific flood and drought risk management plans; and preparing technical reports and trainings according to a methodology to be agreed with the beneficiaries.
Division into lots
This service contract is divided into three lots (see Section 3. 5 of the tender specification document). Tenders may be submitted for one or more lots.
The contractor will ensure the following:
Lot 1 – Water resources management in a changing climate
Task 1 – Water and climate change practice framework assessment
Lot 2 – Capacity building on coastal flood risk management and adaptation
Task 1 – Capacity building on overall guiding principles concerning coastal flood risk management (FRM) and adaptation
Lot 3 – Capacity building on water-related extremes
Task 1 – Training on general concepts for the analysis of water-related extreme events
A detailed explanation of all foreseen tasks and deliverables is available in Section 3.5 of the tender specification document.
Place of performance
The place of performance of the tasks shall be the contractor’s premises, or any other place indicated in the tender, with the exception of the REC’s premises
No equipment is to be purchased on behalf of the contracting authority. Any equipment required by the contractor for the completion of the work must be provided by the contractor at no additional cost to the contracting authority.
The contractor shall prepare the following reports:
- Inception report
- Final report
A detailed explanation of all foreseen tasks and deliverables is available in Section 3.6 of the tender specification documentation.
Competencies, qualifications and expertise
Tenderers (in the case of a joint tender the combined capacity of all tenderers and identified sub-contractors) must comply with the following criteria:
- The tenderer must prove a range of consulting experience and knowledge in the fields of (a) integrated water resources management (IWRM); (b) adaptive capacity building for water management under climate change (including potential impacts and uncertainty analysis); and (c) information technology (IT) in the field of data processing, modelling and water management simulation, with at least two projects successfully completed in each of the above fields in the last 10 calendar years (2006–2016).
- The tenderer must prove their capacity to communicate, lecture and draft reports in English.
- The tenderer must prove their experience and capacity to provide consulting services, with at least two projects successfully completed in Egypt, or other countries with a comparable physical and institutional environment, in the last 10 calendar years (2006–2016).
- The above-mentioned experience/projects must include the following (more than one area may be covered under each project):
- an evaluation of policy implementation;
- the management of international projects;
- the development and use of project management tools and methods; and
- the drafting of reports and recommendations.
The following evidence should be provided to fulfil the above criteria:
- A description of relevant services provided through the above-mentioned projects, with amounts, dates and service recipients, whether public or private. The project descriptions must be accompanied by certificates of satisfactory execution, specifying that the projects have been carried out in a professional manner and have been fully completed (Annex 2).
The team delivering the service should include, as a minimum, the following profiles:
Project manager. The project manager should have a minimum of seven years' professional experience in project management, including overseeing project delivery, quality control of the delivered service, client orientation and conflict resolution experience in a project of a similar size, nature (IWRM and adaptation to climate change) and technical expertise as relevant for the respective assignments.
Experts. The team should include at least:
- one expert for Lot 1;
- two experts for Lot 2; and
- two experts for Lot 3.
The experts should have a university degree and at least five years of professional experience in fields relevant to the implementation of the IWRM approach, covering, collectively, all of the following topics:
- governance in the water sector in Egypt (Lot 1);
- adaptation to climate change (all lots);
- flood and drought management, including coastal risk management, hydrology and hydraulic engineering, and mathematical modelling (Lots 2 and 3); and
- information technology in the field of data processing, modelling and water management simulation (Lots 2 and 3).
A demonstrated capacity to deliver reports or technical tools that are acceptable and valued by the water agencies in Egypt is an advantage (all Lots)
Please provide proof of the required skills using the CV form available in the tender documentation, Annex 3.
Language competence. The team of experts must collectively prove their capacity to work in English when submitting a tender for all lots, and in English and Arabic when submitting a tender for Lot 1, without any need to resort to translation, and with a minimum language level B2 in reading understanding. At least two members of the team should have advanced language skills in English (minimum language level C1 in understanding, speaking and writing in accordance with the Common European Framework of Reference for Languages), as demonstrated by a certificate or relevant experience).
Please provide this information using the relevant form provided in the tender documentation, Annex 7.
- The assignment is expected to begin in April 2017.
- The tasks shall be completed by June 30, 2017.
- The execution of the tasks may not start before the contract has been signed.
- The successful tenderer(s) will be directly accountable to the REC. The contract will be managed through the REC, which will appoint a focal person(s) to whom the selected applicant will report directly.
How to apply
Applicants should submit one or more offer(s) comprising, for each lot:
- A technical offer, developed according to the Technical Application Form available in the tender documentation, Annex 1, enclosing Annexes 2, 3, 4, 5, 6 and 7.
- A financial offer, developed according to the Financial Offer Template available in the tender documentation, Annex 8.
Identification of the tenderer:
- Evidence for exclusion criteria.
- Evidence for selection criteria.
The templates to be used by applicants to present their technical and financial offers are available in the tender specification documentation annexes.
Applications may be submitted either by post/courier, or by email.
a) In the case of bids sent by post/courier, the postmark or the date on the deposit slip shall be regarded as evidence of the date of dispatch. Bids should be addressed to:
The Regional Environmental Center for Central and Eastern Europe
Ady Endre ut 9-11
Lot: [Please specify]
Tenders must be placed inside a sealed envelope. If self-adhesive envelopes are used, they must be sealed with adhesive tape and the sender must sign across this tape.
The outer envelope must also contain two sealed envelopes, one containing the technical offer enclosing Annexes 2, 3, 4, 5, 6 and 7 and the other containing the financial offer (Annex 8). The envelopes must be clearly marked “Technical” and “Financial”.
b) In the case of bids sent by e-mail, the automatic delivery notification shall be regarded as evidence of the date of dispatch.
- The technical offer, comprising a cover letter and Annexes 1,2, 3, 4, 5, 6 and 7 should be sent to the address: email@example.com
- The financial offer (Annex 8) should be sent to: firstname.lastname@example.org
The deadline for the receipt of offers is March 27, 2017, at 17:00 CET (UTC+1, Budapest time).
A maximum budget is fixed for each individual lot (including VAT):
Lot 1: EUR 15, 000
Lot 2: EUR 25, 000
Lot 3: EUR 35, 000
The budget should include international travel costs, expert fees, and all other content-related costs.
Evaluation and award criteria
Detailed information about the evaluation criteria can be found in the tender documentation, Chapter 2.