Development of a web-based interactive software tool for schools

Application deadline: March 20, 2017

Background

ClairCity ( http://www.claircity.eu/ ) is a four-year research and innovation project (2016–2020) that is working directly with citizens and local authorities in six countries around Europe. ClairCity is funded through the European Union’s Horizon 2020 programme and involves 16 partner organisations.

Six cities/regions are partners in the project: Amsterdam in the Netherlands; Bristol in the UK; Ljubljana in Slovenia; Sosnowiec in Poland; the Aveiro region in Portugal; and the Liguria region around Genoa in Italy. Each city/region faces different issues and causes of air pollution, but all are working to improve their air quality.

We are using existing data that will be applicable across many more cities to drive our innovative public engagement activities. We are examining data that has already been collected for all cities in the EU with over 50,000 residents, and are using this data to build new models of urban air pollution, carbon emissions and public health improvements. These new models and scenarios will make it easier for cities to identify changes that they can make for society to reduce emissions and make a positive change in peoples’ lives.

Through public engagement activities the project will organise a school competition with the title “My City, My School, My Home”. Selected schools from the four cities and two regions involved in the project will participate in the competition. The school teams will use a web-based interactive software tool to develop their own “Clean air and healthy city” plan.

The participating school teams will collect data on:

  • their city’s energy use, transport and air quality;
  • their school’s energy use, transport and air quality; and
  • their own housing, transport, food consumption and health.

The teams will then use the web-based interactive software to interpret and apply the data.

Objective

The REC is inviting applications from contractors to develop a web-based interactive software tool for activities planned within the public engagement work package of the ClairCity project.

Tasks

  • Developing the software in accordance with the following characteristics:
    • The school teams will collect environmental and health data from their cities, schools and homes. The collected data will be entered into the web-based interactive software, which will then generate graphics to show the current overall environmental and health situation in the city.
    • The next step involves play: the software suggests measures, activities and solutions that the children can accept for use or reject.
    • At the same time, the software will graphically represent changes over time in environmental and health indicators—i.e. for 2020, 2030 and 2050. 
    • Results of the participating school teams will be based on the highest-scoring “Clean air and healthy city” plans for 2020, 2030 and 2050.
  • Providing assistance at schools during software testing.
  • Providing training on use of the software to REC staff and the cities/regions working on the project (online training is a possibility).
  • Providing support for software maintenance over the course of the project lifetime (to May 2020) and beyond (to May 2023).

Required elements

  • Technical characteristics: web-based, interactive surface, planned primarily for PCs with general characteristics
  • Personalised graphic design for the six cities/regions (e.g. particular buildings, schools etc.)
  • Basic sound/audio
  • Multilingual software (six different language versions)
  • Should follow the ClairCity project and compulsory Horizon2020 design elements
  • The software will be stored and operated on the contractor’s (REC) servers, and the REC will retain the software source codes and all ownership rights
  • Software will allow users to register, log in and locate specially targeted content
  • Password protection to ensure the privacy of the programme data and user data

Competencies, qualifications and expertise

Applications are invited from professional services companies with the following experience:

  • A minimum of three years’ work experience in the area of software development and digital graphic design.
  • At least three reference projects relevant to the field of this assignment.
  • The REC can accept offers only from companies based in an EU member state.

Contract duration

The assignment is expected to begin on March 16, 2017, and will run until April 30, 2020.

Assistance with software maintenance is expected after the contract is closed.

The successful applicant will be directly accountable to the REC. The contract will be managed through the REC, which will appoint a focal person or persons to whom the selected applicant will report directly.

Timeline and payments

Activity

Date

Payments

Start of the contract

March 27, 2017

25% advance payment

Testing of alpha version in selected schools

May–June 2017

30% payment

Online training

September–October 2017

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Final software

By December 31, 2017

30% payment

Schools start playing the game

March–April 2018

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Maintenance period during the contracted time

April 2018–April 2020

Remaining 15% at the end of the contract

Maintenance period after the contracted time

May 2020–May 2023

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How to apply

Applicants should submit an offer comprising:

  • a planned approach towards task implementation, including;
    • a detailed description of how to approach all tasks under the "Tasks" section of this call;
    • a detailed description of how to ensure compliance with requirements under "Required elements section" of this call;
    • initial screenshots and/or sketches of planned graphics;
    • a Gantt chart detailing time periods and deadlines of planned implementation;
  • a company profile;
  • CVs from at least one relevant IT expert and one digital graphic designer;
  • a list of references with a focus on projects in the field of interactive software design and programming;
  • proof of proper knowledge of the English language, as the project’s working language is English—the two proposed experts should have at least C1-level English-language proficiency (for reference, see: http://europass.cedefop.europa.eu/resources/european-language-levels-cefr); proven knowledge of other languages relevant for the assignment (Dutch, Italian, Polish, Portuguese, Slovenian) is an asset; and
  • a price quotation using the attached template (Annex 1).

Applications must be submitted by e-mail only to: tender.tender@rec.org

The deadline for the receipt of offers is March 20, 2017, at 16:00 CET (UTC+1, Budapest time).

Pricing

The proposed price for this assignment must be fixed, must include VAT, and must be quoted in euros (EUR) according to the provided template (Annex 1).

The estimated maximum fee for the assignment is EUR 20,000 (including VAT). Any offers received that do not respect the upper limit will be automatically excluded from the evaluation procedure.

Evaluation criteria

The following criteria and share values will be used to evaluate the content of applications:

Quality of the proposed approach

45%

Relevant expertise in the area of software development

15%

Relevant expertise in the area of graphic design

15%

Field-related references and projects

15%

Language knowledge

10%

 

The score of the content-related evaluation then will be a factor in the offered price.

Proposals will be rejected at the evaluation stage if they fail to address important aspects of the terms of reference.

Any questions related to the ToR should be sent in written form by e-mail to ecsobod@rec.org before March 17, 2017, 16:00 CET.